Suppliers
Collaborate with us
Nova Scotia Power is committed to building strong and collaborative relationships with suppliers who share our focus on safety, innovation, and sustainability. Vendors play a critical role in supporting the delivery of safe, reliable, and affordable energy services to customers across the province. Through strong partnerships and a shared commitment to continuous improvement, we are working together toward a greener and more efficient energy future.
In 2025, Nova Scotia Power spent $2.1 Billion amongst 1,743 qualified suppliers. Roughly 76% was spent in Canada and 52% of Canadian content within the Province of Nova Scotia- supporting local businesses and communities where we operate.
Interested in working with Nova Scotia Power on future projects?
Businesses interested in working with Nova Scotia Power are encouraged to register through the Bonfire Procurement Portal.
New vendors can complete the “New Vendor Registration” process, while existing vendors may log in using their current credentials. Submitting your business information helps increase visibility with our procurement team; however, it does not guarantee approval as a supplier or participation in future procurement opportunities. Suppliers may be invited to participate in sourcing events based on business needs, alignment, and capability.
All suppliers must meet Nova Scotia Power’s health, safety, environmental, and corporate standards. A strong safety culture and a demonstrated commitment to safe work practices are essential requirements for working with Nova Scotia Power. Suppliers are also expected to participate in the Safety Contractor Management Program, which includes maintaining appropriate safety certifications, complying with reporting requirements, and supporting incident prevention practices. In addition, suppliers selected for opportunities may be required to provide documentation such as proof of Workers’ Compensation Board coverage and valid insurance.
Supplier Contract Requirements
Suppliers conducting business with the Company must comply with all contractual, legal and regulatory, safety, environmental, security, and ethical requirements.
Prior to commencing work, suppliers may be required to:
- Executed contract, purchase order or service agreement.
- Valid insurance certificates meeting Nova Scotia Power requirements
- Applicable business licenses, permits, and certifications.
- Health and Safety documentational and training records
- WCB clearance certificates, where applicable.
- Environmental compliance documentation
- Cybersecurity and Confidentiality acknowledgements, where applicable.
- Banking and tax information required for payment processing.
Suppliers are responsible for:
- Performing work in accordance with agreed scope, specifications, schedule, and quality requirements.
- Maintaining all required insurance coverage throughout the contract term.
- Complying with all applicable laws, regulations, and industry standards. Ensuring personnel are properly trained, qualified, and authorized to perform the assigned work.
- Promptly reporting safety incidents, environmental events, security breaches, or contractual issues.
- Obtain written approval prior to performing work outside the approved scope.
- Protecting Company property, assets, confidential information and intellectual property.
Failure to comply with contractual obligations, company policies, safety requirements, or applicable laws may result in corrective action, suspension of work, removal from the approval supplier list, contract termination or other remedies available to Nova Scotia Power.
Nova Scotia Power reserves the right to audit supplier compliance, qualifications, performance, and supporting documentation at any time during the business relationship.
Purchase Orders
Before any goods are delivered or services are performed, suppliers must receive a valid Purchase Order issued by Nova Scotia Power. A Purchase Order is a formal and binding authorization that allows work to begin and ensures that the company has approved the commitment. A copy of Nova Scotia Power’s Purchase Order Terms and Conditions are found here.
Suppliers must not proceed with any work or delivery without receiving a valid Purchase Order issued by an authorized Nova Scotia Power employee. Verbal instructions or informal requests are not considered valid authorization, and requisition numbers cannot be used in place of a Purchase Order. Beginning work without a valid Purchase Order may result in delays in payment or non-payment.
Nova Scotia Power operates under a strict “No Purchase Order, No Payment” policy, which has been in effect since May 4, 2020. This policy requires that all invoices submitted by suppliers include a valid Purchase Order number and align with the details outlined in that order. The policy ensures that all goods and services are properly authorized and that invoices can be processed efficiently. Any invoice submitted without a valid Purchase Order, or with details that do not match the Purchase Order, will be returned to the supplier and will not be processed for payment until corrected.
When fulfilling a Purchase Order, suppliers are expected to deliver goods or perform services only within the scope, quantities, and specifications described in the order. Deliveries must be made to the location specified on the Purchase Order, and any changes to scope or quantities must be approved in advance and reflected in an updated Purchase Order. Packing slips accompanying shipments must reference the applicable Purchase Order number to ensure proper receipt and processing.
Invoicing
Invoices must be prepared carefully and include all required information to avoid delays. Each invoice must clearly reference the Purchase Order number, describe the goods or services provided, and include key details such as the service or delivery date, invoice date, due date, supplier contact information, GST number, and itemized costs. Complete and accurate invoicing is essential to ensure efficient processing by Accounts Payable.
Nova Scotia Power’s preferred method for invoice submission is by email. Suppliers should send invoices as PDF attachments to invoices@nspower.ca, ensuring that only one invoice is included per email along with any supporting documentation. Suppliers may also submit invoices by mail or courier to the Accounts Payable office in Halifax if necessary. For any questions related to invoices or payment, suppliers may contact apinquiry@nspower.ca.
Standard payment terms are net 35 days from the date a valid invoice is received by Accounts Payable. This means that payment timelines begin only once an invoice meets all requirements and references a valid Purchase Order. Invoices that are incomplete, incorrect, or not aligned with the Purchase Order will be returned, which may significantly delay payment.
If an invoice is returned to a supplier, the supplier should contact the Nova Scotia Power employee who initiated the work to obtain a valid or updated Purchase Order. Once the correct information has been obtained, the invoice should be revised and resubmitted with the appropriate Purchase Order reference. It is important that suppliers verify that they are working with an authorized Nova Scotia Power representative before undertaking any work, as goods or services provided under the direction of unauthorized individuals may not be paid.
Submitting invoices to Accounts Payable:
Submit your invoice directly to Nova Scotia Power Accounts Payable by:
- Email (preferred submission method
- Regular mail or courier
Email (preferred submission method):
- Email invoices (as PDF attachments) to AP at invoices@nspower.ca
- Limit one invoice per email (do include all relevant backup information)
Regular mail or courier: Accounts Payable, 1223 Lower Water Street, PO Box 910 Halifax, NS, B3J 3S8.